Taking Attendance

To take attendance, you'll want to make sure your training group is set up with sub-groups and athletes properly assigned.

Go to your training group and either click on the group or open the action menu (the three dots) and click "View Settings"

Under the Training Group Settings, you will want to set up your sub-groups.

• You can have 1 sub-group that includes all your athletes on the training group
• You can have 1 sub-group that includes none of them.
• You an have multiple sub-groups that include some of your athletes split up (but athletes can be on more that 1 sub-group if you need them to be)

Whether you right workouts to track analytics and attendance or only want to track attendance - you'll do this by creating a new workout under trainings.

Select the sub-groups you wish to have in attendance for the workout.

When you view the attendance tab of the workout, you'll see every athlete who is assigned to one of the sub-groups that is included in the workout will be automatically marked present. (This cannot be set differently)

You can then toggle everyone off who is absent.

When you assigned sub-groups that do not include your full training group, you will still see your other athletes available to mark PRESENT. But they will automatically be marked excused for attendance, so it does not negatively (or positively) impact their attendance record.

This is because they are part of the training group - but not the subgroup. So they are available to join the workout more easily, if needed.

If you wish to have everyone not marked present by default there are two options:

1. You can immediately click the MARK ALL ABSENT button to mark everyone that is assigned as present for the workout OR is part or the subgroup as absent.

2. You can create a sub-group, but choose to assign no athletes to it. This will automatically mark everyone as excused for the practice, but you can toggle anyone present as needed and choose the subgroup(s) they will swim as part of that were assigned to the workout.

When you are ready to view your attendance reports, you can go to REPORTS and ATTENDANCE

You can then use the filter option to select the training group, subgroups, and date range you wish to run the report for - and you can export these reports by clicking "Generate Report"

You can view the attendance for the swimmers in the training group:

Or for the list of workouts written for the training group:

If you want to view a specific athlete's attendance more in depth, you can either click their name on the full training group attendance report, or navigate to their profile on your roster and view their ATTENDANCE tab.

This will show you this individual athletes entire training schedule for attendance across ALL training groups they are apart of.

You can also quickly adjust their attendance here if needed - by changing their status to absent, present, or excused for any of these workouts.

You can also print the swimmer's attendance report by clicking "Generate Report"

MOBILE APP - ATTENDANCE

When opening the app, create or open your workout - and click the Attendance Icon.

When you view the attendance tab of the workout, you'll see every athlete who is assigned to one of the sub-groups that is included in the workout will be automatically marked present. (This cannot be set differently) You can then toggle everyone off who is absent.

When you assigned sub-groups that do not include your full training group, you will still see your other athletes available to mark PRESENT. But they will automatically be turned off for attendance, being marked excused on any attendance reports.

You can also change/reassign the sub-group an athlete is training with for this individual workout.

When you are ready to view your attendance reports, you can click the Attendance Report at the bottom of the screen.

You can then use the filter option to select the training group and date range you wish to run the report for.

If you want to view a specific athlete's attendance more in depth, you can do this on the web app (see above)