USA Swimming - Club Managing Registration in Bulk
Running your club's members' USAS registration renewals in bulk? No problem!
To set up a batch/bulk registration for your members, click the MANAGE REGISTRATIONS button in your SWIMS 3.0 Widget
Give this Registration Batch a name!
(You can make as many of these as you wish - so you can create one group now, and register your remaining members later - if needed)
Next, choose your TYPE.
(The process for both will be similar, but specific to the type of account.)
Next, select the people to register.
Athletes will pull from those on your Commit ACTIVE Roster.
Non-Athletes will pull from those that are listed on your USAS account.
Your next option will be to either renew them with the same membership type or to change it!
Finally - you can confirm your selections and submit it to USAS.
If you do not submit here, your batch will be saved in its current state as a draft.
Once you submit, your registrations will be placed into your USAS account and you will need to navigate there to payment.
The pending payment(s) will not show on the USA Swimming page directly (even though that does have a shopping cart icon) - instead you will need to go to "3rd party vendors" where it will show an invoice with a link to pay.
If you have any issues with your check out process at USAS, please contact them.
You can come back and click the MANAGE REGISTRATION button on the widget to check your status.
After you have completed this, you'll want to now begin the process of collecting the fees from your members!
First, from the list of your registrants - export this list for easy reference (or pull it up in another browser window to have it side by side)
Then go to PAYMENTS > ONE-OFF PAYMENTS and click "Create New One-Off Payment"
You'll be creating a template invoice by doing this.
Now, using that list you export (or the side by side view in your browser) you'll want to add all the members who you registered to this one-off payment and begin charging and collecting those fees!
That's it!
USA Swimming does also allow you to register NEW members in these bulk registrations.
What will happen is once you complete the payment for the registration and it completes - those new members will receive an e-mail from USAS with their athletes' member IDs and information about setting up their account directly with USAS.
If you don't want to register new members, you can use the OMR link for new members too, if you'd like, if they haven't registered yet.
If your members attempt to RENEW their registration themselves, but you have elected to do this in bulk - USAS should prompt them that you will be handling renewals and that they should contact you for any instructions.
How to DELETE a USAS Registration Batch
To delete a Registration Batch, this can only be done if the Registration as not been submitted.
It MUST be a draft.
First - archive the draft batch, but clicking this button next to the name of the Registration Batch
Then, under the ARCHIVES tab, select the trash can icon to delete (this cannot be undone)
OR you can click the UNARCHIVE button to move the batch back into your ACTIVE list.
