Run volunteer jobs: events, slots and signups

Create the event

1. Open Jobs and click New job event.
2. Use the Start from card before anything else. Pick the meet or calendar event this is for and Commit prefills the details and creates a time slot per meet session. Pick a past event under Clone jobs from and its jobs, credits, capacities, and rules come along. As the screen says, everything stays editable and nothing is synced afterwards.
3. Fill in the Setup tab: name, dates, a description families will see, plus Documents, Links, and Custom signup questions (“Do you have a stopwatch?”).

Build the grid

1. Add your jobs (Timer, Concessions, Set-up) and time slots.
2. Each cell is one job in one time slot. Open its Slot settings to set Credits, Signup slots (capacity), a note, or Closed to signups.
3. Use Apply to row or Apply to column to set a whole job or a whole time slot at once. Only the fields you fill in are applied.

Set the signup rules

1. Signups open and Signup deadline control the window.
2. Max signups per member and Max per member per time slot stop one eager parent from taking everything.
3. Require a phone number to sign up so the meet director can reach a missing timer.
4. Allow signing up people without an account (grandparents, friends) lets families add write-ins themselves.
5. Under Counts toward obligations, check which obligations this event’s credits feed.

Publish and run it

1. Publish. Drafts are invisible to families; published events show up in their app and on their dashboards.
2. Watch the Signups views: Grid, By job, or By person, with Export to spreadsheet or PDF.
3. Add signup places someone yourself: a Team member (parent, swimmer, or staff), or Someone else (write-in) with a name and Credit goes to the family of so the right family earns the credit.
4. The Activity log records every signup, removal, and change, and you can add your own notes (“Still need 3 timers for Saturday”).