Step by step
- Set the fees first, in the meet’s Info & Settings under Billing settings: price per Individual event, per Relay event, an Athlete surcharge, and a Facility surcharge, plus any extra fee with Add team fee. Each event can also carry its own price in the Events table. Every fee has a Payment category for your financial report. It starts on Meet entry fees; pick another to report a fee separately (see Payment categories).
- When entries are final, open Billing. Each swimmer’s row shows # Events, # Relays, Team fees, and the Total amount (with ”+ fees” when you pass service fees on to families).
- Click Generate draft on a row, or tick the checkboxes to work through several at once. A bar above the table then offers Generate drafts, and for drafts Finalize & email and Finalize & autocharge. More has Add invoice items and Delete invoices. With roll-up billing on, a Generate drafts dialog asks whether to Roll up (recommended), adding the charges to each family’s next bill, or Bypass rollup and invoice now, which creates standalone drafts right away. Rolled-up rows show a Rolled up tag. From there they behave like any invoice: send, charge, void, or mark as paid.
- Watch the Invoice status column to see who’s paid, and use Export CSV in the top right for a spreadsheet.
Commit Swimming - Team The meet’s Billing section is in the app too: tap the meet in your Events tab, then Billing, for checking who’s paid from the pool deck.
Common questions
When should I bill? After entries close and you’ve tidied scratches. Voiding and re-issuing works, but billing once is cleaner.
Do meet fees roll into the monthly invoice? With roll-up billing on, meet fees queue for the cycle invoice by default. Choose Bypass rollup and invoice now when a meet needs paying before the next cycle.
A family scratched after paying. Refund the difference from the paid invoice. See refunds.